Visions of Science Network for Learning
Coordinator, Youth Programs
Description
Introduction
Visions of Science is committed to advancing STEM equity by intentionally supporting youth and communities who experience significant barriers to participation. We facilitate community-based youth engagement programs, provide support for families and educators, and advocate for equitable STEM education, and opportunity throughout the system. We believe that when youth understand the possibilities within STEM, they are empowered with the relevant skills and knowledge to be leaders in their community, agents of change for society, and good stewards of the planet. To learn more about Visions of Science please visit: www.vosnl.org.
Authentic Representation
Visions of Science prioritizes facilitating power, platform, and agency to individuals who represent the ethnicities, cultures, and lived experiences of the children and youth in the communities that we partner with in all areas of the organization and our work. We strongly encourage individuals from equity-deserving groups who are historically underrepresented in STEM to apply. To learn more about the perks of working at Visions of Science team, click here.
The Opportunity
The Coordinator, Youth Programs is a high-capacity, detail-oriented role that supports the coordination and execution of our youth programs portfolio. Visions of Science offers a continuum of programming that supports youth from Grades 7 through early post-secondary, including leadership development, career exploration, paid internships, and postsecondary navigation.
The Coordinator plays a vital role in ensuring these programs run smoothly, managing logistics, coordinating events, tracking systems, and supporting program delivery teams. From weekly workshops to large-scale events like the STEM Futures Expo, this role ensures that experiences for youth are meaningful, well-executed, and youth-centered.
This is well-suited for someone with strong project management skills, excellent communication, and a passion for educational equity. It offers significant responsibility within the coordination function, along with autonomy and growth potential.
Position Details:
- Contract Type/Term: Full-time, Indefinite
- Start Date: October 2025
- Hours of Work/Schedule: 35 hours/week
- Available Positions: 1
- Job Location(s): Toronto-based. Hybrid model with occasional in-office work (71 Regent Park Boulevard) and remote work as applicable.
- Salary: The starting salary for this position is set at $60,000 per year, with opportunities for growth based on performance and organizational advancement.
- Reports To: Sr.Manager, Youth Programs
Comprehensive Benefits Package for this Role Includes:
- 23 paid days off in your first year, including 13 vacation days (exceeds ESA minimums) and 10 scheduled paid office closure days (winter holidays and select long weekends)
- Flexible work options, including a hybrid model - program staff are expected to be in person for key program delivery and development days, with flexibility to work remotely on non-program days
- Extended health and dental coverage
- Flexible savings options, with employer-matching contributions to your choice of GRRSP, TFSA, or FHSA after 1 year of employment
- Flexible Fridays year-round
- Employee Assistance Program (EAP) offered through Support & Growth
Key Responsibilities
Program Coordination & Delivery
- Coordinate and support youth programming across the academic year and summer, including scheduling, communications, materials preparation, and system tracking.
- Manage logistics for programs and events, including purchasing, booking venues, catering, transportation, and supplies.
- Provide logistical support for major events such as the STEM Futures Expo, yearly graduation ceremony, program showcases, alumni events, and seasonal summits.
- Support facilitators and program teams with preparation and execution to ensure consistent, high-quality youth experiences.
Event & Partner Coordination
- Liaise with schools, community partners, guest speakers, and staff to confirm participation in panels, field trips, and program activities.
- Coordinate calendars and timelines across youth program streams in collaboration with program managers and facilitators.
- Assist in developing and executing seasonal program events, ensuring smooth event flow and strong participant engagement.
Program Administration & Monitoring
- Maintain accurate registration, attendance, and engagement records in CRM systems (e.g., Salesforce).
- Monitor participant feedback and program outcomes, preparing reports to inform future development.
- Track and reconcile program expenses in collaboration with the Operations and Finance teams.
- Support special projects such as curriculum builds, toolkits, and pilot initiatives by coordinating timelines and deliverables.
Team Support & Internal Coordination
- Coordinate internal program planning meetings, agendas, and cross-team alignment sessions.
- Assist in onboarding, training, and guiding facilitators and other team members.
- Provide responsive communication to staff, youth participants, and caregivers, ensuring smooth information flow.
- Contribute to a culture of excellence, collaboration, and innovation by sharing ideas, feedback, and problem-solving solutions.
What We’re Looking For
Education & Training
- Post-secondary education in a relevant field (e.g., education, youth development, STEM, community work), or an equivalent combination of training and experience.
- Ongoing commitment to professional development and continuous learning.
Required Experience & Expertise
- 3–5 years of experience in youth program coordination, event planning, education, or nonprofit project management.
- Experience working with youth from underrepresented communities and strong understanding of youth development.
- Demonstrated ability to plan and coordinate complex programs or events with multiple stakeholders.
- Availability to work occasional evenings/weekends for program events or showcases.
Key Competencies & Skills
- Strong organizational and time management skills with the ability to manage concurrent priorities.
- Excellent interpersonal and communication skills with youth, families, partners, and staff.
- Adaptability and ability to thrive in dynamic, youth-centered environments.
- Problem-solving abilities and a willingness to use feedback and data for improvement.
- Comfort with tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., Asana, Notion).
Preferred
- Experience supporting youth from underserved communities or understanding of systemic barriers.
- Background in STEM education, youth development, or experiential learning.
- Familiarity with leadership development, mentorship models, or curriculum-based program delivery.
- Salesforce or CRM experience.
Application Process
Please submit your application by October 5, 2025 at 11:59 PM ET via this link. Application must include:
- Resume
- Statement of Interest (max. 1 page)
- 2-3 Professional References (references will only be contacted at a later stage in the hiring process, and only after informing candidates in advance)
Please note that only candidates selected to move forward in the hiring process will be contacted.
Commitment to Equity
Visions of Science is committed to employment equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals. We strive for an inclusive and representative work environment. If you require accommodation during the application process, please contact hr@vosnl.org. Resumes sent to this email address will not be considered.
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Compensation
$60,000.00 per year